An initial quotation will be sent to you once your application is received and agreed in principle. Advance quotations may be subject to change.
An invoice will be issued to you eight weeks prior to the event with full payment required within 30 days of the invoice date. A subsequent invoice may be sent should additional charges arise following issue of the initial invoice.
All fees and charges must be paid promptly. Failure to do so will result in the event permit being revoked, the event being refused in subsequent years and legal action.

Other fees

Additional fees other than site hire may be charged such as for use of water, electricity, equipment or staffing.

There may also be fees from other council departments depending on the natures of your event such as road closures, parking waivers, licences.

Costs to the council

If unforeseen circumstances arise that require action by the council such as damage reparation works, the event organiser is liable and fees will be charged without negotiation. See terms and conditions on Eventapp.


In the unfortunate circumstances where an event organiser need to cancel an approved event, the events team must be notified at the earliest opportunity. Late notice of cancellation will incur the following fees:

  • 3 months before 10 per cent
  • Six weeks before 25 per cent
  • Less than six weeks before 75 per cent
  • Less than two weeks before full amount